Step Two

Step Two: Compose Your Abstract

Formatting Guidelines 

  • Abstract titles may not be longer than 255 characters, including spaces. Identifying information like author or institution names should not be included in the title.
  • There is limit of 2,900 characters, including spaces, for the abstract text. Information included in tables or images does not count toward this limit. 
  • Authors may create or upload a combination of up to two tables or images per abstract. While there is no character limit for tables, text and images may be scaled for publication.
  • Abbreviations should conform to the recommendations made by the IUB Committee of Editors on Biochemical Journals. Use the abbreviation in parentheses after the full word the first time it appears. Use no more than three nonstandard abbreviations.
  • Drug products mentioned in abstracts should be identified by their nonproprietary (i.e., generic) names only. Do not capitalize nonproprietary names.

Video Submissions

Video abstracts may be submitted to either ASGE or SSAT for consideration for presentation during society forums. Video files must be in either MOV, MPEG or MPG formats and may not exceed 1 GB in size. All DDW rules and author requirements apply for video submissions.

If you have any technical difficulties during your file upload, please contact DDW Administration.

Email DDW

ASGE Video Submission Guidelines 

Video Fora

Videos may be submitted for consideration for the following video fora:

  • The 21st Annual Endoscopic ASGE Video Plenary Session represents the “best of the best” high-quality, cutting-edge, fully edited endoscopic video footage presented at DDW. This session will feature submitted videos that received the top ratings during our double blind peer review. New this year, the highest scoring video from the peer-reviewed process for each section will be presented an award by the moderators at the end of each section. Following the live session, all 20 Video Plenary selections will be available for online viewing through the ASGE Online Learning Center at www.asge.org.

  • ASGE’s Seventh Annual World Cup of Endoscopy will feature a friendly international competition of selected videos representing different countries. All selected videos will be presented and scored live by an international panel of judges during the session. One winner will be declared at the end of the session and the top three countries will receive medals.

AV Award

The Annual ASGE Audiovisual (AV) Award is given for achievement in development of a full-length educational video that demonstrates a specific endoscopic procedure, technique or technology. AV Award submissions are typically around 30 minutes in length. Submissions greater than 30 minutes in length must include a descriptive menu that allows the selection of chapters. Individual chapters generally should not exceed 20 minutes in length. The minimum video length is 20 minutes and may be broken into chapters.

All video submissions to ASGE require an abstract and will follow the same rules and guidelines as abstracts submitted for oral and poster presentation. Identical programs cannot be submitted for the Audiovisual Award, Video Plenary or World Cup of Endoscopy. Deadline for receipt of videos submissions is Dec. 2, 2016. For complete submission information, please visit www.asge.org/education. Contact the ASGE Office at videoforum@asge.org or call 630-573-0600 with questions. 

Contact ASGE

SSAT Video Submission Guidelines

  • A text abstract submission is required. Text should include the key ideas from the video. There is a limit of 255 characters for the title of your abstract submission. There is a limit of 700 characters, including spaces, for the text of your abstract submission (abstract body). Do not include institution or author names in the title, abstract body or file name.

  • Attribution for commercial support must be in the form of a video credit in the beginning of the program. No endorsement or promotion of a specific device or product is allowed. Non-FDA approved use of devices should also be indicated in the opening credits of the video. 

  • Duration of the video should be seven to 10 minutes. Videos longer than 10 minutes will not be considered. Although sound is encouraged with video submission so that its content may be properly evaluated, if selected for presentation, no audio playback capabilities will be provided. The presenting author will need to supply all narration to the video itself

  • Permission for all copyrighted material (drawings, illustrations, video footage) must be obtained with attribution of permissions included in the closing credits. 

  • Surgical videos submitted online should not include author and institution information. Any patient identifying information must be excluded or obscured from video films and narration. 

  • If accepted, changes cannot be made to the submitted video. If a PowerPoint presentation is required for introduction, you must indicate this in the submission. 

Late-Breaking Abstracts

To offer attendees up-to-the-minute research findings, DDW will accept late-breaking basic and clinical abstracts online from Wednesday, Feb. 1, 2017, through Wednesday, Feb. 15, 2017. Late-breaking abstract submissions should feature the latest high-impact science that will have an immediate and significant effect upon researchers and practitioners. Late-breaking abstracts will be judged jointly by representatives of all four sponsoring societies and may be selected for oral or poster presentation at DDW 2017. Abstract reviewers will evaluate late-breaking submissions on the quality of the science described with particular attention to novelty and potential for immediate impact upon the GI community.

The late-breaking submission period is not an extension to the general submission period; rather, only substantive abstracts that contain results not available at the Dec. 1 general abstract submission deadline will be considered. Case studies, vignettes or revisions to previously submitted abstracts will not be considered and should not be submitted. There is a $120 non-refundable processing charge per late-breaking abstract. 

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Step Three

You're almost there! Read rules for submitting your abstract.

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Step Four

All authors are required to complete the disclosure process.

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Step Five

Learn how you will be notified of acceptance, published and presentation details.

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