Information updated March 18, 2020: Digestive Disease Week® (DDW) is cancelled
DDW 2020 and all associated events, scheduled for May 2-5, 2020, in Chicago, have been cancelled.
While we are disappointed to miss the science, education and networking that are hallmarks of DDW, we must focus on the health and safety of our community. Thank you for your patience as we evaluated the status of DDW in light of the rapidly changing coronavirus pandemic.
We are exploring options for virtual education. For 50 years, DDW has advanced our understanding of digestive disease and helped us improve patient care – 2020 should continue that tradition. We will keep in touch as plans for distance learning come together.
Certainly, this cancellation raises many questions. We have attempted to answer them in this FAQ and remain committed to keeping you informed of new details as they form.
If you have additional questions, please submit a ticket to our help desk. This will help direct your question to the appropriate person and expedite a response.
Thank you for your patience.
Information updated March 11, 2020: Digestive Disease Week® (DDW) relaxes cancellation and refund policies
The DDW 2020 team is actively evaluating developments concerning coronavirus. We expect DDW will take place as scheduled May 2-5, 2020, at McCormick Place in Chicago. Given that the CDC assesses COVID-19 risk to the majority of people to be low and that DDW 2020 is more than seven weeks away, we continue to monitor the situation and explore virtual meeting options. To provide flexibility, we have extended the early bird registration discount through April 30, and now offer a full refund if your plans change. Please refer to our full list of FAQ’s for additional details.
- Registrants: Should you need to cancel at any time between now and DDW, you will receive a full refund. To cancel, email DDW@xpressreg.net with the reason for your cancellation.
- Exhibitors and sponsors: If you must cancel due to company or government travel restrictions, or if faculty are not available for your event due to the coronavirus, DDW will refund or transfer your deposit to DDW 2021. Please submit the booth cancellation form or the sponsorship cancellation form, and a member of the DDW Show Management Team will be in touch.
Most airlines are restricting flight cancellation fees, contact your carrier directly. If you book lodging through DDW’s partner onPeak there are no upfront costs and you can cancel 24-72 hours before your arrival date.
Information updated March 3, 2020: DDW 2020 will take place as scheduled May 2-5, 2020, at McCormick Place in Chicago
The DDW team is actively evaluating developments concerning COVID-19, commonly known as coronavirus, and staying abreast of updates from health organizations responsible for tracking and responding to the virus, including the Centers for Disease Control and Prevention (CDC), World Health Organization (WHO) and European Centre for Disease Prevention and Control (ECDC).
How DDW is Preparing
While the CDC notes that immediate risk from COVID-19 is low, DDW is prepared to respond rapidly to any issues that arise during the meeting and provide assistance to all attendees.
We are taking the following actions to prepare:
- Enhancing communications including alerts on the DDW website (DDW.org), email notifications and social media posts.
- Ensuring that medical care is readily available to address immediate health care concerns of attendees. In addition to first aid stations regularly available during the meeting, a nursing station will be specifically designated for anyone exhibiting flu-like symptoms. This station will triage care to local health care facilities as needed.
- Adhering to guidance and recommended safety measures issued by the WHO, CDC, and local health organizations.
- Actively encouraging everyone to take common-sense precautions and follow CDC guidelines to prevent the spread of illness.
- Following CDC recommendations and protocols for heightened cleanliness at event facilities.
- Increasing your access to hand-sanitizer throughout the convention center.
How McCormick Place is Preparing
McCormick Place adheres to the recommendations set forth in the U.S. EPA’s Emerging Pathogen Policy regarding cleaning disinfectants effective against the Coronavirus COVID-19.
All McCormick Place Security, Fire Safety, EMT and Paramedic personnel have guidelines from its medical advisor on how to recognize possible symptoms of Coronavirus COVID-19. In addition, McCormick Place First Aid staff have received precautionary training in the event a guest comes to their attention with Coronavirus-like symptoms.
McCormick Place will remain in contact with its medical advisor and monitor local, state and federal health agencies for updates as information becomes available.
The U.S. Centers for Disease Control and Prevention guidelines suggest hand washing often with soap and water for at least 20 seconds and using alcohol-based hand sanitizers to prevent the spread of COVID-19. McCormick Place has positioned hand sanitizer stations in key high-traffic areas throughout the facility.
Additional information on travel, prevention and situational updates is available on the CDC website and the WHO website. All attendees are encouraged to check the CDC’s Traveler’s Health Notices prior to departure.
Be Wary of Unofficial Registration and Housing Sites
Avoid fraudulent sites claiming to be affiliated with DDW.
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