Satellite Symposia

A limited number of satellite symposia will be permitted at DDW 2024.  This number is driven by hotel meeting space availability, which may vary in each city. Please keep in mind DDW hosts over 300+ In-Conjunction With meetings in addition to symposia only at our contracted hotel locations. The DDW Council prohibits symposia during scheduled scientific sessions. Symposia, or any portion of them, including registration and question-and-answer sessions, may only be held prior to 7:45 a.m. or after 6 p.m. during the designated timeslots. This policy will be strictly enforced, and any violations will result in loss of priority points earned for DDW 2024 if the symposium is hosted or supported by a current showcase supporter. If the symposium is not affiliated with a current industry supporter, DDW will determine the appropriate action, which is not limited to expulsion from participating in future DDW events. 

• Space will be assigned by DDW on a first come, first served basis, based on hotel availability and when full payment is received. Your symposium will not be placed until DDW has received full payment, regardless of your application date.  Meeting space placement will begin in December 2023. You will receive communication once placement has been made. 
• Symposia can be placed in any of the official DDW hotels based on meeting space availability. Altering your meeting specifications can result in movement of your symposia to another hotel location. Meeting space reservations are not exclusive to symposia.
• Meeting space locations can be subject to food and beverage minimums, space rental, audio visual and equipment rental fees that is the responsibility of the symposia host. The symposia fee paid to DDW does not include these additional fees.
• Space assignments are final and may not be switches unless done so by DDW.

• Symposia dates are May 17–21, 2024. Only morning and evening slots are available. Morning symposia must end by 7:45 a.m., including question-and-answer periods. Evening symposia cannot start before 6 p.m., including the registration process as well as any food and beverage period. The duration of the symposium is up to the sponsoring company to arrange. 
• Dates and times submitted on the application are just preferences. DDW will confirm your final date and time, once full payment has been received, based on availability. 
• All confirmed dates and times are final and may not be switched unless done so by DDW. 

Available Dates and Times:

The fee for one morning slot is $50,000, and the fee for one evening slot is $55,000. Please see the list below for additional information.

• DDW will assign appropriate meeting space, day, time and provide the appropriate hotel contacts.
• DDW will provide one complimentary pre-registrant mailing list for use to promote the symposium. Subsequent lists can be purchased and are discounted 50% from the regular fee. Pre-registration list will be exported from the DDW registration database. DDW is not responsible for list clean up or integrity of this list. List will be supplied by request.
• DDW will send one combined email blast to attendees about two weeks prior to the convention.
• DDW will provide two complimentary attendee badges (per symposium) to non-ticketed DDW scientific sessions..  Complimentary attendee name badges are due by Wednesday, April 3, 2024.
• DDW will list your Symposium on the DDW website, mobile app and online platform prior to the convention. 
• If you wish to have an online component for your Satellite Symposium, it is your responsibility to coordinate.  Supporters will be responsible for providing the link to the online symposium or recording. DDW will place the link on the online platform and on DDW.org through Friday, Aug. 30, 2024. Link to your online meeting room, website or recording will be due to DDW by Friday, April 26, 2024. More information will be provided once a contract is submitted.

For marketing opportunities for Satellite Symposia, please email your industry contact below.

Pre-Meeting 

• DDW reserves the right to review all symposium applications and promotional materials and to reject topics, formats or materials deemed inappropriate.  
• Program content must be relevant to digestive health or GI practice.  
• Approval from DDW does not constitute an endorsement of the program or its contents by DDW or its partnering societies. 

Printed and Published Materials 

• All industry sponsors/supporters must be listed on all printed and published materials.  
• All printed and published materials must bear the following information: Sponsored by…, Supported by…, and coordinated by…  
• All advertisements, promotions or invitations for the symposium must bear the following statement: “This program is not affiliated with Digestive Disease Week®.” This statement must appear on the cover/front page of any copy using at least a 12-pt. font size.  
• The DDW logo and the Digestive Disease Week® (or DDW®) name may not be used in any promotions, advertisements, meeting materials or correspondence related to the program.

Payment Terms 

All DDW Satellite Symposia and Marketing Opportunities will be billed at 100% upon selection and execution of the application and sponsorship contracts.  Payment is due no later than 30 days from the date of order.  Failure to make full payment by this date will result in the item being placed back into inventory for another party to purchase and Satellite Symposia organizers will incur cancellation fees for the Satellite Symposia fee (see below). 

All payments are non-refundable after Saturday, Feb. 3, 2024. 

If an order is placed after Tuesday, Feb. 13, 2024, payment will be due upon reservation.

DDW reserves the right to not fulfill any unpaid Marketing Opportunities.

Space will be assigned only after full payment has been received based on availability at that time.  Meeting space placement will begin in December 2023. You will receive communication once placement has been made.

Cancellation Fee 

Notification of satellite symposium must be in writing. Any supporter canceling a satellite symposium will be charged a fee based on the following schedule:   

• On or before Tuesday, Feb. 27, 2024: 50% of total fee is due, regardless of whether the slot is re-sold.  
• After Tuesday, Feb. 27, 2024: 100% of total fee is due, regardless of whether the slot is re-sold. 

Satellite Symposium cancellations will result in automatic cancellation of any marketing opportunities and registered staff secured for the satellite symposium. No refunds will be provided for these other opportunities.