ePoster Presenter Requirements
ePoster presenters are expected to be available at the DDW meeting site from 12:15-1 p.m. EDT (UTC -4) on the day of their scheduled presentations to answer questions from attendees. Additionally, ePoster presenters are required to submit an ePoster file to DDW administration by Friday, April 30, 2021.
Please view the guidelines below for more information on formatting and submitting your poster.
Preparing Your Poster for DDW
The photography policy allows photos of posters for personal, social or non-commercial use; however, presenters have the right to request no photography, and in those situations, photography is strictly prohibited. If you do not want to allow attendees to take photos of your poster, you may hang a DDW “no photos” icon sign, available at the Poster Hall Information Desk, on your poster board on your assigned day.
Each poster board is assigned a number corresponding to the poster numbers listed in the in the program. For example, Sa1000 is poster 1000 presented on Saturday. Please use the board that corresponds with your abstract number.
The maximum size of DDW poster presentations is 4’ high by 6’ wide. DDW will provide tacks to affix your presentation to the poster board along with a poster presenter ribbon at each poster board.
Poster presentations must include full disclosure information for the entire author string. Product-specific promotional material or event listings are prohibited on posters or in the Poster Hall.
Suggested Guidelines for Preparing an Effective Poster
We will provide suggested templates that you may use for your poster or you can use your own format as long as it does not exceed the 4’ high by 6’ wide size limitation. DDW suggests the following templates:
- Text Lettering: Lettering for text and illustrations should be at least a font size of 30 points (0.4” or 10.5mm).
- Depicting Sections: Each section should be numbered with text in a font size of 50 points (0.7” or 17.5mm) to guide the reader through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.
- Premise: Your poster should include three to five brief sentences that outline the information necessary to understand the study and why it was performed. The question(s) to be asked or the hypotheses tested should be clearly and succinctly stated.
- Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
- Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details and interpretation of results below each panel.
- Conclusion: State the conclusion succinctly in large type. Many viewers read this first; hence, it should be easily understandable.
Poster Presenter Training Sessions
In the morning before the Poster Hall opens, you will have the opportunity to learn techniques for effective poster presentations from experienced presenters. Training sessions will take place in the DDW Knowledge Hub, located in the Poster Hall (South Hall A) on Saturday, May 2 through Monday, May 4 from 7:30 to 7:45 a.m.
Poster Printing Service
DDW is offering a poster printing service (fee required) for accepted poster presenters at DDW 2020 that includes printing, packaging, and shipping directly to McCormick Place. Presenters can access the poster printing submission site using the login credentials sent by email from email@example.com in mid-March to view suggested templates and shipping information.
To increase the visibility and reach of your science, you are encouraged to submit an ePoster. DDW attendees and the public will be able to view this electronic version of your poster along with any audio narration or video files you choose to add. This service is provided free of charge and expands the reach of your science to your colleagues. Visit the DDW ePosters Archive to view examples from previous meetings.
The secure ePoster submission and poster printing site will be open in mid-March. Presenting authors should refer to the email message that will be sent from firstname.lastname@example.org in mid-March for login information. Full submission instructions and ePoster FAQs are available on this site.
At DDW: The Day of Your Presentation
All poster sessions will take place in the DDW Poster Hall in McCormick Place. Follow this schedule to plan your day:
- 7–9 a.m.: Poster Hall is open for you to place your poster(s) on your board(s).
- 7 a.m.–4 p.m.: DDW Poster Hall Information Desk is open. Please see staff at this desk for any specific questions regarding your presentation.
- 9:30 a.m.–4 p.m.: Poster Hall is open and posters must be displayed during this time.
- 12:30–1:30 p.m.: You must be present at your board(s) during this time to answer questions.
- 4–6 p.m.: You may remove your poster presentation(s).
- 6 p.m.: Any posters or other materials left in the Poster Hall after this time will be discarded.
Create Your ePoster
The following types of files may be submitted:
- ePoster files should consist of a single (1) slide.
- Submit your ePoster as a PowerPoint or PDF file in landscape format.
- A ratio of 16/9 is ideal.
- Please include co-author disclosure information on your poster.
- Do not password protect your file.
Use of the DDW ePoster template files is encouraged, but not required. Alternatively, presenters are free to submit their own designs and color schemes.
Submit Your ePoster
Poster presenters should log into the ePosters submission site to upload their poster files. After successful submission of an ePoster file, presenters will receive a message to review and approve the file for publication. ePosters must be uploaded by Friday, April 30, 2021.
Add Audio Narration to Your ePoster
Presenters will be able to add audio narration to their files after approving their initial file submission. Audio can be recorded using the microphone software at the submission site or uploaded as mp3 audio files. There is a four-minute narration limit per poster section.
The deadline to submit audio narration is Monday, May 17, 2021.
Frequently Asked Questions
Do you have a sample ePoster available for viewing?
A sample poster demonstrating audio narration is available here.
Can I include a QR code on my ePoster?
QR codes are permitted on ePosters if they link to sites solely operated by the abstract authors (e.g., an author’s lab website or profile). QR codes that link to third-party sites, including but not limited to journals, indices, data repositories, device or drug manufacturers, etc., are prohibited.
Who can upload an ePoster file?
Only presenting authors have access to the submission site to submit a poster file.
Am I able to re-upload my ePoster if I have new edits?
Yes, provided that you submit your edits by the April 30 deadline.
If I re-upload my ePoster, are the audio files I recorded be deleted?
No. The audio will remain unless you remove a section of the ePoster.
When can I add an audio narration to my ePoster?
After you submit your original file, the MULTIPOSTER team will process the file to create an ePoster. This process may take from a few hours to a few days. You will receive an email once the ePoster is ready to add audio narration. Please add your narration by Monday, May 17.
Is there a tutorial video demonstrating how to record narrations for my ePoster?
Yes, a tutorial is available here.
Can I submit pre-recorded audio files?
You are encouraged to use the microphone tool at the submission site so that your audio is uploaded in the correct format to the corresponding ePoster section. However, you do have the option to upload mp3 audio files to each ePoster section.
Is there a limit on the number of narrations I can use or a narration length limit?
One narration is permitted per ePoster section. Each section narration has a limit of four minutes in length.
Presenting Your Poster at DDW
Poster presenters will receive email in early May with specific instructions on presenting at DDW and answering attendee questions.